business center in Dubai

Business center in Dubai: Factors to consider before renting an office

One of the biggest mistakes you can make with your business is rushing the decision to choose an office. Thanks to its popularity for doing business, there are multiple options for office space in a business center in Dubai. You should not rush or decide at random, because not all office types will suit your business.

In this article, we will talk about the types of spaces that a business center offers, as well as the factors to consider before choosing one. Let us look at the content in more detail:

  1. What spaces can you find in a business center in Dubai?
  2. What factors should you consider before choosing an office space?
  3. Why is our business center an ideal fit for your business?

1. What spaces can you find in a business center in Dubai?

A business center is a building designed and equipped with the necessary spaces and services for businesses to use and take advantage of the services to grow their business.

One of the main attractions of business centers in Dubai is that they offer a wide variety of spaces. Whether your business is small or large, in its early stages, already consolidated, or needs many or few services, a business center in Dubai always has an option for you.

In this section, we are going to talk about some of the most common spaces that you can find in a business center and all they offer.

1.1 Co-working spaces

Co-working spaces are one of the most accessible types of office spaces in Dubai. A co-working space is a fully equipped space that is rented by more than one firm or business. The advantage of this type of space is that the cost of rent and services divides among the different businesses that use the space.

In addition, a co-working space is an ideal space for networking. By sharing the office with different people, you have a better chance of making new contacts and attracting new people to your company.

If you have a start-up or a small business, in which the budget is limited and you need contacts to stand out in the market, a co-working space is ideal for you. Almost every business center in Dubai offers this type of space, so you can easily get them.

1.2 Virtual offices

Virtual offices are an ideal option for businesses that do not require a physical space, but that require the services offered by a business center. In a virtual office, you can manage all your business activities from your computer, and you can meet with your employees and clients virtually.

A virtual office saves you time since you do not have to travel to the office. Although the space is not physical, it will continue to be associated with the business center, which offers a professional image and location to your business. It is also an ideal option if you have to travel a lot.

In addition, business centers in Dubai put at your disposal all the necessary services. For example, they can handle your calls and emails. Virtual offices have become much more common in recent years where almost all activities were carried out virtually due to the pandemic.

1.3 Shared office spaces

Shared office spaces are spaces similar to co-working spaces, with the difference that they are more private and more expensive.

In a co-working space, several firms share the same space, and it is even possible that they all work at a common desk. This means that you may be able to participate and observe the work of other businesses and vice versa. In a shared office space, on the other hand, you also share the rent and services of the space between different businesses, but the space is divided into different cubicles so that each business has its own workspace.

Shared office spaces are ideal for businesses that want to network but want to ensure the privacy of their projects. These spaces are usually more expensive than co-working spaces, but they are still affordable because the rent is divided among the different firms.

1.4  Private offices

Private offices are an alternative for those who do not want to share the space with other entrepreneurs. Private offices are usually more expensive than the above, but they are more flexible than trying to set up your own office.

A private office in a business center offers many amenities, some more sophisticated than others. For example, Wi-Fi, cleaning services, security and reception staff, mail services, and kitchen facilities.

2. What factors should you consider before choosing an office space?

As we have already seen, business centers in Dubai offer many spaces, with services and amenities that you cannot find anywhere else. It can be difficult to choose the right office space for your business when a business center has so many options.

The type of office you choose will have an impact on the performance of your employees, the clients’ vision of your business, and the productivity of your company.

There are several factors to consider and questions to ask yourself to decide on the right space for your business.

2.1 Location

The location of the business center where your office will be is very important. In the first place, it is advisable that you locate yourself in a prestigious area. A prestigious location will give your customers a professional impression of your business.

 Prestigious areas usually have more expensive rents, but it will be a necessary investment. Areas with very cheap rent are usually more insecure than prestigious areas with more expensive rents.

In addition, you must ensure that the business center is accessible. That is, make sure that your clients and employees find it easy to get to your office. To do this, you can investigate if accessibility to public transport and if the business center has parking.

2.2 Security

The safety of your customers and employees should be your priority. Almost every business center in Dubai has modern and sophisticated security systems. However, it is a good idea that before deciding on a business center, you review the security system they have.

As we mentioned, the location of your office also plays an important role in security. You must ensure that the area in which you are located is safe.

2.3 Networking opportunities

As we have seen, business centers in Dubai offer good networking opportunities. However, for networking to work, you need to make sure you won’t be working side by side with the competition. To do this, you can visit the business center before deciding and learn about the businesses that are working in their spaces.

It is not advisable that you work near the competition, because you could lose clients instead of attracting them. Instead, try to choose a business center with complementary businesses to yours. That is, businesses with an audience like yours, but that do not offer the same as you and can benefit from joint projects.

2.4 Amenities

The amenities are one of the most important parts of a business center. These guarantee extra comfort to your employees and customers. There are some basic amenities that are offered by all business centers in Dubai. Examples are fast Wi-Fi, coffee machines, computers and tablets, telephone service, and receptionists.

On the other hand, there are extra amenities that make one business center stand out from another. For example, gyms and spas, kitchens, and private bathrooms. On Connect Business Center, we offer these amenities and much more.

You must identify the needs of your business to know what amenities you need. Identify the amenities that cannot be missing in your office space and make sure that the business center you choose offers them.

2.5 Think about whether you need a physical or virtual space

As we saw in the previous section, office spaces do not need to be physical to be professional. If, for example, you have a home business, you can request a virtual office that will help you meet with clients, while maintaining your business operations at home.

Consider the importance that physical space has for you. If it is not necessary, or if you have a type of business that constantly travels, you can lean towards a virtual office.

Even if you are looking for a physical office, choosing a business center that has virtual offices is always a good idea. That way, if at any time an inconvenience occurs that prevents you from showing up at the office for a certain period, you can request a change to a virtual office.

2.6 Parking and accessibility

Besides public transportation, cars and bicycles are the other most common forms of transportation. Therefore, it is important that you ensure that the business center you choose has access to parking, large enough for your employees and clients, as well as bike storage. This will make your office accessible to all types of transportation.

Another important point to consider before looking for a business center in Dubai is whether your business receives shipments. If so, the business center must have enough space to receive the shipment, as well as a warehouse to store what you receive. It is also advisable that you choose a central location so that shipments arrive more easily.

Finally, your office space must be accessible to all employees and customers, regardless of their physical conditions. Make sure that people with disabilities have easy access to your office.

2.7 Repairs

In addition to the business center rent, you should ask if there are any other added costs that you should consider. These costs are known as hidden costs, which do not appear in the monthly rent that you must pay. One of them is repairs.

Many business centers include all costs in the rent and make themselves responsible to pay for equipment repairs. However, there are business centers that may have another policy. If you want to save money, make sure you don’t have to pay for the repairs.

2.8 Consider a lawyer

If you have any doubts about the contract or if there is something you want to change, it is always advisable to consult a lawyer.

Very rarely is the help of a lawyer necessary to analyze the contract of a business center in Dubai. The contracts are quite simple because the rent is short-term. However, if there is something you do not understand in the contract or something you want to negotiate, it is advisable to be accompanied by a lawyer.

2.9 Flexibility

Even if you consider all the necessary factors, you cannot control everything, and something may happen that does not go according to plan. For example, your business may undergo changes. It may be that your business gets bigger or smaller, or your budget changes.

As your business changes, the space you need changes too. Therefore, you should look for a business center that adapts to your changes and is flexible to them. Make sure you can change space or services when you need them.

4. Why is our business center an ideal fit for your business?

Correctly choosing an office space for your business is one of the most important decisions to guarantee the success of your business. However, there are many variables involved and several factors to consider. Recognizing these factors before choosing your office space will guarantee your success.

Connect Business Center is a business center that offers the widest variety of office spaces in Dubai as well as the top services your business needs. Among our spaces, we offer co-working spaces, private offices, and executive offices.

If you are in the early stages of building your business, we offer business formation services.

Are you ready to find the best office space for your business? Do not think twice to get in touch with the best business center in Dubai and can call us at +971 43 316 688. You can also contact our advisors via our email direction

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